Junior Accounting Coordinator
We are looking for Accounting Coordinator in HCMC, Vietnam responsible for all the day to day financial / accounting administration that includes Accounts Receivable, Invoicing and Supplier payments.
About us
Indicia Worldwide is an insight and technology-led communications agency with global production expertise.
Why we exist: we create new value
At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.
Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the marketplace. Data insight and marketing technology allow us to measure our work, evidencing ROI as the most critical metric in today’s environment.
We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.
As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.
We believe in what we do. We believe this proposition makes us unique. We have the capacity to redefine the way marketing is activated for our clients across the globe. Now, and well into the future.
The output: Improved client performance by engaging consumers with brand ideas better, faster and more cost-effectively, across every step of a brand's journey to market.
Purpose of the role
Reporting to the Local Finance lead (Assistant Finance Manager / Finance Manager), as part of the Vietnam team, the Accounting Coordinator will be responsible for all the day to day financial / accounting administration that includes Accounts Receivable, Invoicing and Supplier payments. To compliment the above, you will also conduct your activities to the standard that promotes KMMS / Indicia Worldwide as an industry leader. This role is responsible for the defined services in the Vietnam markets. This role will primarily be based at our Ho Chi Minh City office however you may be involved in financial operations throughout all locations of which KMMS / Indicia Worldwide operates.
Invoicing & Accounts Receivables
- Maintain and update a weekly schedule for invoicing activity.
- Prepare timely invoices submission to clients and Partners Service.
- Reconcile invoices against source reports.
- Produce and send all standard fixed / retainer fee invoices and the required documentations in accordance with contracted timeframes.
- Timely follow up with Operations team on outstanding AR invoices, PO / GR issue, unbilled orders, etc.
- Ensures internal controls are compliant with AR invoicing and reconciliation by maintaining accuracy and completeness of AR transactions.
- Manage the collection process including debtor's aging reporting periodically.
- Assist team members in AR invoicing to meet client's driven deadlines as required.
- Communicate with debtors to ensure that payments are received within contracted timeframes.
- Escalate payment issues where required.
Supplier Payment
- Coordinating the supplier invoices payment processes including scanning copies of tax invoices and other supporting documents.
- Maintaining the documentations according to finance requirements.
Tax, Audit & Legal
- Preparation and submission of tax returns (CIT, FCT, VAT, etc)
- Work with Auditors to ensure statutory audit is completed in a timely manner. Also assist with any client audit requirements.
- Work with external and internal advisors (Tax, Accounting, Legal).
- Work with company secretary about corporate affairs.
General finance & administration responsibilities
- Assist with all day to day finance operations and routines.
- Assist with completing the required procedures as needed.
- Maintenance of effective and proper Finance filling system and office records to ensure ease of accessibility of records.
- Fixed asset stocktaking, physical check on timely basis.
- Prepares any business reports as assigned.
- Provide support to other finance and administration tasks as assigned.
- Assist the Accountant and the Finance Manager in the month-end closing.
- Support the year-end audit fieldwork and statutory reporting process.
- Act as a back-up for the Accountant when required.
- Any ad-hoc duties or projects assigned by the line manager when required
Skills, knowledge, experience and exposure
Education
- Bachelor's degree in Finance, Accounting or equivalent certificates.
- International professional qualification related to Accounting/ Finance is a plus.
Professional Experience
- Minimum 1-2 years' experience in a finance / accounting team with AR and admin experience.
Knowledge & Skills
- Strong Excel, system and process skills.
- Good administrative, data analytical financial skills, attention to detail and accuracy.
- Experience of working in a customer facing environment (internal or external).
- Ability to communicate effectively both verbal and writing in English (intermediate level)
- Ability to work on own initiative, work independently or work in a team
- Good organization skills and an ability to work to tight deadlines.
Mindset to navigate the role
- Good communication skills and ability to build relationships with internal and external stakeholders across all areas of the business, to promote an efficient and positive image of KMMS / Indicia Worldwide.
- Ensure excellent working relationships with all staffs and external bodies in a professional manner to create a positive working environment.
- Act as business partner to provide relevant financial information when required
The softer skills that we believe, will help you thrive in this role
- Attention to details and problem-solving ability
- Compliance awareness.
Role Requirements
- Fully onsite work arrangements in District 4 HCMC, from Mon to Fri (9.00 - 18.00)
- Off-hour calls (only in urgent situations)
- Willingness to work during public holidays upon request (depends on Group reporting deadline or Group audit requirement), and take day off in-lieu.
We are an equal opportunities employer and as such, will make any reasonable adjustments to accommodate the needs of all candidates. If you have any such needs or requirements in the context of your interview, please notify us so that we can make the appropriate arrangements.
- Department
- Finance
- Role
- APAC Finance
- Locations
- Ho Chi Minh City, Vietnam
About Indicia Worldwide
Indicia Worldwide is an insight and technology led communications agency with global production expertise. Our vision is to create new value.
Indicia Worldwide is the product of three successful businesses, brought together by our parent company Konica Minolta in 2017. The vision was, and is, to unlock growth for our clients by helping them deliver a more engaging customer experience.
How do we do that?
- By being more efficient – using data, technology and global production capabilities to deliver your message at scale and speed
- And by being more effective – using data and human insights to create mutually rewarding experiences for consumers and brands
Junior Accounting Coordinator
We are looking for Accounting Coordinator in HCMC, Vietnam responsible for all the day to day financial / accounting administration that includes Accounts Receivable, Invoicing and Supplier payments.
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