Assistant Finance Manager
We are looking for an Assistant Finance Manager with excellent skills in financial operations and financial management reporting aspects to lead the overall agency finance for the Vietnam Office.
About us
Indicia Worldwide is an insight and technology led communications agency with global production expertise.
Why we exist: we create new value
At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.
Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the marketplace. Data insight and marketing technology gives us the ability to measure our work, evidencing ROI as the most critical metric in today’s environment.
We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.
As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.
We believe in what we do. We believe this proposition makes us unique. We have the capacity to re-define the way marketing is activated for our clients across the globe. Now, and well into the future.
The output: Improved client performance from engaging consumers with brand ideas better, faster and more cost effectively, across every step of the journey that a brand takes to market.
Purpose of the role
The Assistant Finance Manager leads the overall agency finance encompassing financial operations and financial management reporting aspects for the Vietnam Office. This role is expected to take the lead for an efficient set of finance operations and reporting of the business both annual statutory accounts and monthly management accounts and ensure all financial output is processed in a timely and accurate manner.
Assistant Finance Manager helps Finance Managers with administrative and financial tasks, including invoicing management, budget drafting, and implementing and managing financial & accounting processes. They are also responsible for writing monthly financial reports and filing the company's taxes.
Finance Reporting
- Timely and accurately submission of all statutory reports (e.g. Audit, Management Report, Budget, Cashflow Forecast)
- Periodically produce various P&L analysis and BS reconciliation to be maintained (e.g. Revenue, Recovery, Interco, Tax reports etc)
- Liaise with the business to investigate variances to produce a commentary for Actuals vs Budgets/ Forecasts etc.
- Review periodic working capital usage reports and implement timely corrective action.
- Support the agency client profitability periodic review process by providing relevant analysis for discussion with business teams.
- Budget drafting.
Operational Finance (Financial Accounting)
- Monitor weekly payment, billing status, aging and cash flow status.
- Oversee the management of AR AP issues (Resolve outstanding AR invoices on dispute timely; Clear off overdue AP invoices based on current cash flow status)
- Fixed asset stocktaking, physical check on timely basis.
Tax, Audit & Legal
- Preparation and submission of tax returns (CIT, FCT, VAT, etc)
- Work with Auditors to ensure statutory audit is completed in a timely manner. Also assist with any client audit requirements.
- Work with external and internal advisors (Tax, Accounting, Legal).
- Work with company secretary about corporate affairs.
Finance Projects / Process Improvement
- Help identify process improvements to agency finance procedures and work on implementation of such initiatives.
- Assist in APAC/Global inquires and requirements as local contact window on all matters relating to the financial control environment (J-SOX), Group Audit and compliance with GAAP accounting.
- Any ad-hoc duties or projects assigned by the Finance Manager or higher levels which is necessary to improve the processes or controls within the company.
Skills, knowledge, experience and exposure
Education
- Bachelor's degree in Finance, Accounting or equivalent certificates.
- Local/ International professional qualification related to Accounting/ Finance.
Professional Experience
- Minimum 2 years' experience in a senior financial position of relevant work experience in maintaining and executing accounting controls and reporting at country level.
- Experience of working in a customer facing environment (internal or external)
Knowledge & Skills
- Preparation of statutory accounts, knowledge of all local tax related matters, good mathematical and financial reporting skills
- Strong in examining and compiling financial reports and be well acquainted with governmental regulations
- Good administrative, data analytical financial skills
- Ability to communicate effectively both verbal and writing in English
- Leadership skill in training and managing the local finance team
- Good organization skills and an ability to work to tight deadlines
Mindset to navigate the role
- Ability to act as business partner to provide relevant financial information when required
The softer skills that we believe, will help you thrive in this role
- Attention to details and problem-solving ability
- Commercial awareness
- Good communication skills and ability to build relationships with internal and external stakeholders, to promote an efficient and positive image of KMMS / Indicia Worldwide
- Excellent working relationships with all staffs and external bodies in a professional manner to create a positive working environment
Role Requirements
- Onsite working setup, from Monday to Friday
- Off-hour calls (in some urgent situations)
- Willingness to work during public holidays upon request (depends on Group reporting deadline), and take day off in-lieu.
We are an equal opportunities employer and as such, will make any reasonable adjustments to accommodate the needs of all candidates. If you have any such needs or requirements in the context of your interview, please notify us so that we can make the appropriate arrangements.
- Department
- Finance
- Role
- APAC Finance
- Locations
- Ho Chi Minh City, Vietnam
- Employment type
- Full-time
About Indicia Worldwide
Indicia Worldwide is an insight and technology led communications agency with global production expertise. Our vision is to create new value.
Indicia Worldwide is the product of three successful businesses, brought together by our parent company Konica Minolta in 2017. The vision was, and is, to unlock growth for our clients by helping them deliver a more engaging customer experience.
How do we do that?
- By being more efficient – using data, technology and global production capabilities to deliver your message at scale and speed
- And by being more effective – using data and human insights to create mutually rewarding experiences for consumers and brands
Assistant Finance Manager
We are looking for an Assistant Finance Manager with excellent skills in financial operations and financial management reporting aspects to lead the overall agency finance for the Vietnam Office.
Loading application form